Shared Print Archiving Policies

The Alliance has developed a core set of policies and principles for the Alliance Shared Print Trust. This will allow libraries to work together in areas such as weeding and storage. By working together at the regional and national level, libraries will be better positioned to manage their large print collections as they move into the digital age.

The initial set of policies were approved in May 2015 and Alliance libraries have begun the process of signing the general MOU framework during the summer of 2015. The signed versions have been included in the secure section of this Website.

Alliance Shared Print Trust Agreements

• Alliance Shared Print Trust MOU (Approved May 2015)

• Alliance Shared Print Trust - Circulating Monographs (Approved May 2015)

• Alliance Shared Print Trust - Disclosure Policy (Approved May 2015, rev. October 1, 2018)

• Alliance Shared Print Trust - Serials Policy (Approved October 2015)

Policies and MOUs from Selected Sites

Polices, MOUs and other interesting material for other library consortia were helpful in developing a local set of rules.

• ASERL (Association of Southeastern Research Libraries)

• COPPUL Shared Print Archive Network (SPAN)

  • SPAN Membership Agreement

• ConnectNY MOU Shared Print Trust

• Five College Consortium (Massachusetts)

• GWLA (Greater Western Library Alliance)

• Maine Shared Collection Strategy

• Michigan Shared Print Initiative

• Orbis Cascade Alliance (Oregon/Washington)

• PALCI (Pennsylvania Academic Library Consortium, Inc)

• PAPR (Print Archives Preservation Registry)

• SPEC Kit 337: Print Retention Decision Making (ARL)

• Tri University Group (Canada)

• TRLN (Triangle Research Library Network)

• University of California Shared Print Policies

• WRLC Shared Copy Policy

• WRLC Shared Print Questions for Other Consortia

• WEST

  • WEST Program Statement

  • WEST Archive Holder Builder Roles and Responsibilities

  • WEST Standards for Volume and Issue Level Validation

  • WEST Environmental Standards

  • WEST Access Guidelines

  • WEST Disclosure Policy